Being a professional photographer means traveling and taking beautiful photos is what you do for a living, right?
Or you wish it was that simple and you didn’t have to manage all the tedious side tasks like:
- Finding clients
- Signing contracts
- Organizing business trips
- Updating your website
- Regular posting on your social media accounts or
- Sending all those emails and invoices every day
The truth is: if you want to make your photography business thrive, all those administrative, marketing and other tasks are absolutely necessary.
Luckily, YOU do not have to be the one performing them.
After all, you’re an artist, aren’t you?
Wasting your talent on such tasks would be like making a world class race car driver to ride a bicycle around the block.
A Virtual Assistant can take off your plate the following and many other not so creative business-related tasks so that you can focus all your creative energy on what you love doing – taking photos.
1: Website Management Tasks
If you want your photography business to survive and stand out in a nowadays online jungle, your website needs regular maintenance and updates.
You’ll mostly need:
- Some pages removed or added
- All of them optimized for search engines
- Basic HTML formatting or editing
- Perhaps your website analytics tracked
- Some content regularly uploaded
- Your portfolio updated with your recent work
- Your photo galleries set up
- Your pricing info maintained
- Your availability schedules kept updated and much more
A qualified Virtual Assistant can keep an eye on your website to make your online presence more appealing and successful. What’s more, the prices are much lower than a Web Designer or Web Developer’s prices for the same work.
2: Marketing Tasks
It’s difficult i.e. almost impossible to sell your work and services without any marketing materials. People will want to see what you’ve done and whether your style matches theirs before they hire you for their wedding or other ceremonies.
Finding it difficult to handle your heavy workload and short of time for creating your representative marketing materials?
No worries! That’s where a VA can jump in and help you create a portfolio, newsletters, promo packages or any other marketing materials to showcase your photography work.
And not only to create it but to upload it on your website, tag, optimize, email it to clients, take care of the copyrights and all the other essentials you won’t need to bother with.
3: Blogging Tasks
- Install your blog if there’s no any on your current website
- Create a blogging calendar for you
- Research the Internet to come up with the ideas and prepare the topics
- Write, edit and organize content (blog posts, image galleries, newsletters and other publications)
- Upload articles containing your stories and visuals on the website
- Insert helpful links for your clients into your blog content
- Keep your content style and formatting consistent
- Optimise the content for search engines
- Promote it on social media and the like
Regular blog maintenance along with good search engine optimization will drive traffic to your website, which means more potential clients will be directed to your business.
Also, sharing stories from your professional experience will help your website visitors and prospective clients feel they can personally connect with you and trust you.
4: Photo Editing Tasks
Since editing your photographs can be time-consuming, it would be wise to find an expert virtual assistant with photo editing skills and outsource this type of work to them and save hours a day.
Your VA can perform basic edits on photos, such as:
- Straightening or
- Resizing them using an image editor such as Photoshop
What’s more, they can take over creating Photoshop templates, organizing your photos, adding your watermark or logo, preparing and delivering the final work to clients or any other basic work, but leaving those creative final edits to you.
5: Scheduling Appointments
Allowing a Virtual Assistant to organize your workflow and manage your client photography schedules will leave you more room for being creative. So, let your VA to:
- Maintain your availability calendar
- Provide you with your daily, weekly or monthly agendas
- Set your appointments with potential clients
- Arrange any other meetings for you
- Remind you of important events or anniversaries
- Manage your phone, email or any other arrangements, or even better
- Automatize the whole process for you and just send you regular reminders
That’s how you’ll make sure you never miss an important appointment and that your days are super-organized to make you highly productive but as stress-free as possible.
6: Social Media Management
- Scheduling your posts for Facebook, Instagram, Pinterest, Twitter or any other social media platform you’re using
- Monitoring activity
- Creating content
- Monitoring and reporting stats
- Replying to comments and messages
- Updating your followers about any relevant events
- In a word, building your brand online
By outsourcing the above tasks to your VA, you’ll have more time for creative work while your social media exposure is unaffected by your absence.
7: Building and Maintaining Client Relations
Maintaining contact with your clients is a critical component of your work for client retention, but it takes up a lot of your time.
That’s why you should find a Virtual Assistant with great interpersonal skills and let them do this on your behalf:
- Send your clients thank you notes
- Send them gifts to maintain a strong relationship with them
- Keep a constant follow-up with them
- Send clients greetings on their anniversaries to make you stand out from the crowd
- Send your clients Christmas cards
- Send them birthday greetings
- Send your clients a survey to evaluate your work
- Promptly respond to your prospective clients’ inquiries
- Deal with your clients’ delaying payments etc.
Handing the above tasks to a VA will enable you to keep track of the important dates and build a firm long-term relationship with your clients. As a result, they’ll always get back to you and recommend you further for sure.
8: Bookkeeping Tasks
Can you as an artist think of a good reason why you wouldn’t delegate this dull yet important task to a qualified Virtual Assistant?
Yes, a VA can create, send and track invoices for you, manage payments, and work with your accountant so that you don’t need to worry about financial matters anymore.
Moreover, they can prepare your contracts or even contract templates, and do the other necessary work related to reconciling your business expenses.
Still, you cannot expect your VA to create, i.e. write legal documents for you because that’s a lawyer’s job.
What you can expect from your Virtual Assistant is, for instance, to perform tasks like sending the documents to clients on your behalf, arranging for agreement, signing and project kick-off.
9: Administrative Support Tasks
There are plenty of administrative daily tasks your Virtual Assistant can professionally handle for you, some of which are:
- Sending timely responses to clients’ inquiries via email, phone, or social media
- Booking shoots
- Managing voicemail
- Organizing your emails on a daily basis
- Removing junk from your inbox and filtering what requires your immediate attention and what information to neglect
- Creating and managing a neat database of your previous and current clients
- Filing and formatting various documents
- Conducting market research to see how you go in comparison with your competitors
- Typing contracts and creating email, contract and many other templates
- Tracking prospects and leads
- Tracking your inventory and pricing
- Promoting your business in search of potential clients and referral partners, and so on
Not all of the tasks listed above are typical secretarial work, but mostly day-to-day organizational tasks and business support a good professional Virtual Assistant will be comfortable with.
So, why getting frustrated or burnt out when you can hire a trained Virtual Assistant and fully enjoy the creative part of your work?
Taking this step could be a game-changer for your business because you’ll stop wasting time on small tasks and you’ll finally be able to go on holiday with your family.